By Josefine Kinseher • February 27, 2017
Entering indexing data manually is slow and open to errors. All the better then if indexing is tackled automatically. Intelligent Indexing makes storage faster and more efficient. DocuWare customers from a variety of industries report on their experiences…
New York Quality Services for Autism Provider QSAC (a nonprofit) receives most of its invoices electronically. DocuWare works in the background to monitor the accounts payable email, extract invoices and bring them into DocuWare.
Documents are indexed using DocuWare’s Intelligent Indexing Service, which automatically searches within each document for relevant index terms, such as vendor name, date, amount and etc. The accounting staff confirms the suggested information or improves it by clicking on the information to be indexed.
"Once all of our records were in DocuWare we never accessed our old system again. DocuWare is so much easier for the staff to use,” says Lou Costa, IT Director QSAC.
The service uses crowdsourcing so once an invoice from a certain vendor is mapped with index terms, the template is automatically available behind the scenes to help index other documents with a similar layout. The service “learns” how to index documents thereby streamlining the indexing process.
Suzanne Witherell, DocuWare Coordinator for Mengali Accountancy, a leading accounting firm in Northern California, describes how easy it is to file documents thanks to Intelligent Indexing: “I love the way DocuWare learns to auto plug information into our index fields, and if it misses something, all we have to do is click on the missing information which eliminates data-entry mistakes and speeds indexing. The best part of the new solution is that after the system has seen an invoice a few times, indexing is automatic.”
Service for Ultra-Organized Storage: Every Company Profits
Intelligent Indexing supports companies of all sizes and industries in the processing of incoming invoices, delivery slips and other documents that are not standardized.
The concept is simple: instead of manually typing in index terms, Intelligent Indexing finds them within a document and recommends them for super speedy and organized filing. Every time you adjust the recommended entries and make corrections, the service learns, becoming increasingly accurate.
Already more than a thousand DocuWare customers are using this helpful service. Nearly fourteen million documents have already been indexed with Intelligent Indexing.
Intelligent Indexing comes in two different versions: as a web-based service for both DocuWare Cloud and On-Premise installations and as an add-on module within a local DocuWare system.
Intelligent Indexing Service - Tutorial Videos:
Make File Storage Faster Than Ever with Intelligent Indexing
The Fast, Easy Way to Store Scanned Documents: Your Intelligent Indexing Service